received word today - that Association President James
Wyckoff, who has been the reunion coordinator since
he founded the Association and held its first in reunion
in 1989 (17 yrs ago) in San Antonio, TX .. is hospitalized.
entered the hospital on 19 May to have surgery done
to remove 2 tumors - while surgery was successful -
as Jim was recovering he developed complications that
at the present time has left him incapacitated and still
the Association Treasurer, George Tlghman passed away
1 March 2006, Jim Wyckoff assumed the position of interim
Treasurer, until one could be elected at the 2006 Business
Meeting (which was to be in Branson).
reunion coordinating is a task done in stages - from
preplanning of tours and find the hotel to the right
hotel with the appropriate hospitality rooms for a large
group .. to arranging transporation to double checking
that each attendee has paid the appropriate fees ..
to making routinely checking with the chosen hotel (reunion
HQ) as to if there sufficient rooms for all the attendees
to banquet planning and enough meals - and there are
always last minute additions .. and that all this requires
a deposit for the group .... and as a result of circumstances
beyond anyone's control .. its necessiary to cancel
the 2006 reunion ... and look ahead to the 2007 Reunion
- tentatively in Corning, NY.
you have already sent in your Reunion RSVPs w/payment
for your membership dues and reunion activities fees
... Betty Wyckoff, Jim's wife is authorized to reimburse
funds sent in less your membership fees.
to be able to step in and take over the remaining details
of the reunion coordinator that lead up to the reunion
and the duties that are needed be once at the reunion
as well the duty of the interim treasurer done at the
reunion - she will not be able to as she will need to
remain home to over see her husband's care and recovery.
IF YOU KNOW A REUNION
ATTENDEE THAT DOES NOT HAVE EMAIL THAT YOU KNOW IS A
REGULAR AT THE REUNION - PLEASE CALL AND LET THEM KNOW
THE REUNION HAS BEEN CANCELED!!
Typically Jim has sent out the reunion notices each
year of the upcoming reunion - he shared with me that
they are sent to all members who have paid their dues
for that year and reunion notices are sent to ALL those
who attended the previous year's reunion (in this case
2005 - Washington DC). With Jim being the one who sent
out the mailings .. I do not know who specifically they
were sent to (other than in general as stated abv) ..
not do I have a list of those who have currently paid
their dues .. something the treasurer would have - or
in this case the interim treasurer - but Jim is unable
to relay this information. However, I do have a list
of attendees from last year as I am the one that generated
the list for the name tags to be made. Therefore I will
using this list to send letters out to those who don't
have email and did not received email regarding the
2006 Reunion being cancelled.
- we all have our own little groups of reunion friends
that we sit with on the tour bus or sit with at the
Banquet .. if you know they do not have email and thus
could not receive the reunion cancelled email .. please
give them a call .. and let them know - then email me
and let me know you have contacted them .. so that postage
can be saved - no need in sending a letter out to someone
who already knows the reunion has been cancelled.
IF YOU ALREADY MADE YOUR HOTEL RESERVATIONS - YOU NEED
TO CALL THE HOTEL AT 1-800-850-6646 AND CANCEL YOUR
INDIVIDUAL ROOM RESERVATION.
with questions and/or concerns, please email me at:
webmaster - 39th.org